What is a Transaction Coordinator in Real Estate?

joe stephenson kc real estate agent

By: Joe Stephenson


  1. What is a transaction coordinator?
  2. Roles and Duties
  3. Examples of Transaction Fees
  4. Benefits
  5. Transaction Coordinator vs. Real Estate Agent
  6. Common Issues
  7. Transaction Fee vs. Broker Service Fee
  8. Contact Us


A transaction coordinator in real estate is a neutral third party who helps navigate the complexities of a real estate deal.

This professional provides much-needed administrative assistance throughout the home buying and selling process. Here are some key points.

  • They focus on coordinating with all parties involved in the transaction.
  • They handle the lengthy paperwork involved with a real estate sale.
  • They are responsible for all of the communication and documentation involved in a real estate transaction.
  • They help both the buyer and seller through the entire real estate transfer process.
a group of hands together

Role and Duties of Transaction Coordinators

The role of a transaction coordinator is to streamline every step of a real estate transaction, from the contract to closing.

Their duties typically include the following.

  • Processing paperwork and ensuring all documents meet regulatory requirements.
  • Communicating with all parties involved, including the title company.
  • Meeting deadlines and keeping track of important dates.
  • Coordinating inspections, appraisals, and other necessary appointments.
office supplies on a table

Examples of Transaction Fees

Transaction fees are costs incurred by the buyer or seller for the actual services rendered by the transaction coordinator.

Here are some examples.

  • Administrative fees: These fees cover the cost of document storage and processing paperwork.
  • Broker service fees: These are fees that many real estate brokerages charge to offset costs.
  • Other fees: These may include costs for courier services, notary services, or other necessary tasks.
a person work on a cell phone

Benefits of a Transaction Coordinator

Having a transaction coordinator can offer numerous benefits for both buyers and sellers.

  • Time-saving: They take care of all the administrative tasks, freeing up time for the client.
  • Error reduction: They ensure all paperwork is filled out correctly and submitted on time.
  • Smooth process: They keep everything on track, making the home buying or selling process less stressful.

How Brokerages Make Their Money

Real estate brokerages make their money in several ways. Here are a few examples:

  • Commissions: These are paid by the seller and split between the seller's agent and buyer's agent.
  • Transaction fees: These are fees paid by either the buyer or seller for services rendered.
  • Recruiting agents: Some brokers tie their earnings to the number of agents they recruit.

What Does a Transaction Coordinator Cost?

The cost of a transaction coordinator can vary, but they typically bill a flat fee for their services.

This fee covers all the administrative tasks they perform and is usually paid at closing.

Factors that can influence the cost include the following.

  • The complexity of the transaction.
  • The amount of paperwork involved.
  • The region or market in which the property is located.
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Transaction Coordinator vs. Real Estate Agent

While both play crucial roles in a real estate transaction, there are notable differences.

  • A real estate agent focuses on finding or selling property for their clients.
  • A transaction coordinator handles the administrative tasks involved in a transaction.
  • An agent negotiates the deal, while a coordinator ensures the deal goes through smoothly.

Common Issues with Transaction Coordinators

Like any profession, there can be issues with transaction coordinators.

  • Miscommunication: This can lead to missed deadlines or errors in paperwork.
  • Inexperience: A less experienced coordinator may not handle complex transactions smoothly.
  • Overbooking: If a coordinator takes on too many clients, it can lead to delays and mistakes.
two people working on paperwork

Difference Between Transaction Fee vs Broker Service Fees

A transaction fee and a broker service fee are two distinct costs in real estate transactions.

The transaction fee, often paid by either the buyer or seller, is related to the administrative tasks involved in closing a real estate deal, such as document processing and storage.

On the other hand, a broker service fee, also known as an administrative fee, is a charge that many real estate agents and brokerages levy to cover costs associated with providing their services.

For example, if a house is sold for a high price, the seller's agent might pay the transaction fee, considering it a small expense relative to the large commission they receive.

However, in cases where home prices are lower, this extra fee might be passed on to the client.

It's important to note that these fees should be tied to actual services rendered and costs incurred, as advised by the National Association of Realtors.

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If you have further questions about transaction coordinators or need assistance with your real estate needs, don't hesitate to reach out to Joe Stephenson.

As a dedicated professional, Joe is ready to assist you in your home buying or selling journey.

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